VAHPERD Board of Directors Meeting 1-27-07 Monticello High School Charlottesville, VA.

Castelvecchi, Henry

Operating Budget

I. Income: Jump and Hoops funds (1103) exceed our budget projections by approximately $4000. The total amount received from the American Heart association was $98,120.15. Along with the additional $10,000 received from SD from the SD Convention in Va Beach (1105), these has made up for the low attendance at the last State Convention and the lower than expected Membership income (1101).

II. Expenses: Most line items are within projections with the exception of a few:

* 306 Governance Travel--we are within $500 dollars of exceeding our budget. There are still 2 Board meetings before the end of the budget year. The reason for this is the July Board meeting in July at the Cavalier.

* 314 OHPEP Coordinator--This budget line item was added at the November Board meeting and is for $1333. In future budgets it will be $2000.

* 411 Presenter PE--Overage came partially from speakers and partially from gifts given to speakers.

* 420 Exhibitors Tables--$3000 is normally spent on this line item according to Judy Johnson. It will be adjusted in next years budget.

* 805 Teachers of the Year--Over by $24.

* 808 AIAW Awards--We were over by $250 - We had one more winner than anticipated.

900 line items--We were expecting overages in specific line item because of the transition from Jack as ED to me. Most of the items are still under budget with the exception of a few.

* 901 Bank Fees--Overages mainly from returned checks. Money is returned to this line item when the returned check fee is collected from the member.

* 909 800 Number--A phone line had to be added and this was a overage that we had expected. Adjustments will be made to next year's budget to reflect actual costs from this year.

Investments

Our total investments grew about 8% last year. The Frances Mays account was down slightly 1.3%. I will keep watching this account and work with Debbie Elmes at Smith Barney to continue the growth of the account.

Membership

Membership numbers are up 300 from last year at this time, even with the low convention attendance. This can be attributed to 374 new members in 2006. I am going to work with the Membership committee to find ways to retain current members and I anticipate a growth in membership before the Convention in Reston. This will also be aided by the AAHPERD and SD convention being held in TX and will not draw from our Convention attendees and potential renewing members.

At the last January Board Meeting Jack reported that we were hand writing membership numbers on the cards. Membership cards have since been redesigned to include membership number, member's initial year, and VAPHERD contact information.

Miscellaneous

VAHPERD is striving to "Make It Happen". We are excited to offer new opportunities for our membership. First, Susan Miller is organizing a workshop in the southwest part of the state. This will be a great opportunity for members in that part of the state to have their own "mini convention", without the long drive. Susan has worked hard on this workshop and we hope this is an annual event. If you are in that area make plans to attend the workshop in June.

We are also partnering with Geofitness, inc. to offer a $10,000 grant for equipment, training, and implementation of the Geofitness program in 3 schools in the state. You can find more information about this grant opportunity in this journal and online. These are just two ways we are trying to help you enhance your program. You are an integral part of this organization and we are committed to bringing you the "Best Practices" of our profession. Don't forget the Department of Education's "Health and Physical Activity Institute" and "Health for Success" workshops this summer. I hope to see you this summer and again in the fall at our convention in Reston. If you have ideas on ways we can "Make It Happen" for you, please feel free to contact me at [email protected] or 1-804-744-1103. Thank you for all you do as educators.

Respectfully submitted,

Henry Castelvecchi

Type December 2005 December 2006

Short term $64,267.00 $67,267.53
Stock $422,614.00 $461,235.37
Frances Mays $6,058.00 $5,977.76
AIAW $25,008.00 $25,618.03
 $517,946.00 $560,098.69

Type January 2005 January 2006

Students 133 277
Life 124 122
Professional 749 917
Total 1006 1316